September 24, 2015

Memorandum Circular No. 2015-____
Series of 2015

FOR:  HEADS OF DEPARTMENTS, BUREAUS, OFFICES AND AGENCIES OF THE NATIONAL GOVERNMENT, INCLUDING GOVERNMENT FINANCIAL INSTITUTIONS, GOVERNMENT-OWNED AND -CONTROLLED CORPORATIONS, INTER-AGENCY COLLABORATIONS, PROGRAMS AND PROJECTS, STATE UNIVERSITIES AND COLLEGES; LOCAL GOVERNMENT UNITS, CONSTITUTIONAL BODIES AND ALL OTHERS CONCERNED

 SUBJECT:  MANDATING GOVERNMENT AGENCIES TO CONNECT TO THE GOVERNMENT NETWORK (GOVNET) OF THE DEPARTMENT OF SCIENCE AND TECHNOLOGY-INFORMATION AND COMMUNICATIONS TECHNOLOGY OFFICE (DOST-ICT OFFICE) TO INTERCONNECT GOVERNMENT AGENCIES AND SIMPLIFY PROCESSES FOR FAST, SECURE, EFFICIENT, RESPONSIVE, AND TRANSPARENT ONLINE SERVICES

Section 1.  Background

Section 24, Article II of the 1987 Constitution states that, “The State shall recognize the vital role of communication and information in nation-building;”

Section 2(b) of Executive Order (E.O.) No. 47, issued on June 23, 2011, mandates the Information and Communications Technology Office (ICT Office) to ensure the provision of efficient and effective information and communications technology infrastructure, information systems, and resources to support efficient, effective, transparent, and accountable governance and, in particular, support the speedy and efficient enforcement of rules and delivery of accessible public services to the people;

The government recognizes the need to use ICT to effectively coordinate and deploy national ICT programs, projects, and other related initiatives, reduce operating costs, and optimize asset utilization;

Furthermore, the government recognizes the need to establish a fast and efficient network to interconnect government offices for coordinated and simplified public service as well as to provide efficient, speedy, and transparent delivery of online services to citizens.

SECTION 2.  General Policy

Government agencies shall adopt the GovNet, which is designed to interconnect government agencies and simplify processes to provide fast, secure, efficient, responsive, and transparent online services.

SECTION 3.  Definition of Terms

3.1. Data – refers to facts and statistics collected together for reference or analysis.

3.2. Fiber Optics – refers to the latest technology in high-speed communication using glass or silicon fiber to transmit and receive messages in the form of light instead of electricity.

3.3. Government Agency – refers to any public office, department, bureau, agency, and instrumentality, whether pertaining to the national government or a local government unit.

3.4. Data Center – refers to a large group of networked computer servers typically used by organizations for the remote storage, processing, or distribution of large amounts of data.  The government data center is equipped with necessary network machines, data storage facilities, and cooling, security, power, monitoring, and fire protection systems.

3.5. Information – refers to data as processed, stored, or transmitted by a computer.

3.6. Instrumentality – refers to an agency under the administrative or technical supervision of national government agencies.

3.7. Installation – refers to the action of preparing, configuring, and physically rendering the fiber optic cable ready for use.

3.8. Memorandum of Agreement (MOA) – refers to a written document describing a cooperative relationship between two parties wishing to work together on a project or to meet an agreed objective. A MOA serves as a legal document and describes the terms and details of the partnership agreement.

3.9. Non-Point of Presence (PoP) Agency – refers to an agency that shall house the network equipment provided by the ICT Office, which will be used to connect the agency to the GovNet of the ICT Office. An agency selected as non-PoP agency shall connect to a PoP or access point.

3.10. PoP Agency – refers to an agency that shall act as a project partner with the ICT Office by providing support and space in their office building for the housing of ICT Office’s network equipment. It shall also ensure the continuous operation of the network equipment provided by the ICT Office, which will be used in the operation of the GovNet. An agency selected as PoP serves as an access point to the clients.

SECTION 4. Scope

The National Government Agencies (NGAs), Government Financial Institutions (GFIs), and Government-Owned or -Controlled Corporations (GOCCs), including inter-agency collaborations, programs, and projects, are hereby mandated to connect to the GovNet of the ICT Office.

Constitutional bodies, Local Government Units (LGUs), and other autonomous branches of the government shall likewise be encouraged to connect to the network.

SECTION 5. Responsibilities of the ICT Office

The ICT Office shall:

5.1. Provide a backhaul of 10 Gbps or 1 Gbps port to a PoP, depending on the number of agencies that will be connected in a specified geographic location. The network capacity will be shared among the agencies connected to the PoP. Abuse of network utilization will be monitored and flagged as inappropriate;

5.2. Transmit the network via a copper / electrical RJ45 port;

5.3. Provide personnel to install and set up the network equipment, including the fiber optic cores that shall connect the PoP and non-PoP agencies with the system; and

5.4. Provide support personnel who shall be ready to visit, inspect, and repair the network equipment installed by the ICT Office in case of technical difficulties, emergencies, and damage not caused by the PoP and non-PoP agencies.

SECTION 6. Responsibilities of the PoP Agency

The PoP Agency shall:

6.1. Provide at least one-fourth (¼) of one (1) of its existing racks for the ICT Office network equipment in an enclosed network room or space with a cooling system and a cable path or tray going outside of the building. The PoP agency shall have an uninterruptible power supply (UPS) system that can sustain 15 minutes of standby power and a generator system with an automatic transfer switch (ATS) installed;

6.2. Allow authorized ICT Office or other duly authorized personnel to go inside the network room and other parts of the building where the fiber cable is installed, at any time, including weekends and night, in case of maintenance or if the network equipment breaks down and needs repair or when connectivity is lost, provided that the PoP agency’s Management Information System (MIS) personnel are given a prior written notice of the intended entry. In case of emergency or urgent need to work, the MIS personnel or other analogous personnel of the PoP agency shall allow the authorized ICT Office personnel to work on the network equipment in the network room and on the fiber optic cores in the PoP agency building without the PoP agency MIS personnel’s supervision, if the MIS personnel are unavailable;

6.3. Allow the ICT Office to assign the remaining nine gigabits per second (9 Gbps) connection access to other participating agencies, or non-PoP agencies, connecting to the iGovPhil network;

6.4. Inform the building security personnel of the ICT Office personnel’s authorization to enter the building premises during the period of installation of the network equipment and to enter the premises, including the network room, and work on both the network equipment and the fiber optic cores. Some of which may be located outside of the network room;

6.5. Allow roof access to be used as a base station in case wireless links are necessary. This entails allowing the ICT Office personnel to install radio equipment on the PoP agency’s existing antenna mast, or to install an antenna mast if necessary, provided, such radio equipment will not cause interference to the PoP agency’s existing radio equipment. In case interference occurs, ICT Office personnel shall switch-off and remove the radio equipment and address such interference problems before reactivating such equipment; and

6.6. Maintain and secure the network equipment provided by the ICT Office, and shall report any malfunctions, defects, or other problems therein.

SECTION 7. Responsibility of the Non-PoP Agency

The Non-PoP Agency shall:

6.1. Provide at least one-fourth (¼) of one (1) of their existing racks for the ICT Office network equipment in an enclosed network room or space with a cooling system and a cable path or tray going outside of the building. The non-PoP agency shall have an uninterruptible power supply (UPS) system that can sustain 15 minutes of standby power and a spare one gigabit per second (1 Gbps) copper port (RJ45) in their current router;

6.2. Allow authorized ICT Office or other duly authorized personnel to go inside the network room and other parts of the building where the fiber cable is installed, provided that the non-PoP agency’s Management Information System (MIS) personnel are given a prior written notice of the intended entry. In case of emergency or urgent need to work, the MIS personnel or other analogous personnel of the non-PoP agency shall allow the ICT Office personnel to work on the network equipment in the network room and on the fiber optic cores in the non-PoP agency building;

6.3. Inform the building security personnel of the ICT Office personnel’s authorization to enter the building premises during the period of installation of the network equipment and to enter the premises including the network room and work on both the network equipment and the fiber optic cores, some of which may be located outside of the network room;

6.4. Allow roof access to be used as a base station in case wireless links are necessary. This entails allowing the ICT Office personnel to install radio equipment on the non-PoP agency’s existing antenna mast, or to install an antenna mast if necessary, provided, such radio equipment will not cause interference to the non-PoP agency’s existing radio equipment. In case interference occurs, ICT Office personnel shall switch off and remove the radio equipment and address such interference problems before reactivating such equipment; and

6.5. Maintain and secure the network equipment provided by the ICT Office, and shall report any malfunctions, defects, or other problems therein. 

SECTION 8. MOA

A MOA describing terms and details on the use of the GovNet of the ICT Office shall be signed between the ICT Office and PoP as well as non-PoP agencies.

SECTION 9.  Implementing Rules and Regulations (IRR)

The ICT Office shall come up with the necessary rules and regulations that will serve as basis in the adoption and implementation of the GovNet of the ICT Office within ninety (90) days from the effectivity of this Memorandum Circular.

SECTION 10.  Providing a Government Roaming (GovRoam) Service

10.1. Government agencies shall provide a GovRoam service in their respective premises. The GovRoam is an added service under the GovNet which offers Internet access to government employees.

10.2. Government agencies shall purchase their own access points and equipment to be used in providing the GovRoam service. The equipment shall be connected to the GovNet.

10.3. The network design shall be provided by the government agencies to the ICT Office.

10.4. The ICT Office shall provide the government agencies the essential manuals or guides to configure their own GovRoam service.

10.5. Government agencies shall set up their own service set identifiers (SSIDs) necessary to provide the GovRoam service.

10.6. Government agencies shall set bandwidth caps / data caps for their GovRoam service.

10.7. Employees’ credentials to use the GovRoam shall be the same as the ones provided to access their Government-wide Email System (GovMail).

SECTION 11. Cost of Operating the GovNet

The budget necessary for the personnel services, maintenance of the FOC Network, and other operating expenses shall be included in the ICT Office’s annual appropriations. In accordance with the provisions of AO No. 31 (s. 2012), the ICT Office may be allowed to charge fees from its clients for the use of the FOC Network, on a cost-recovery basis, to fund its variable expenses.

SECTION 12. Appropriations

The ICT Office shall allot fund to implement the provisions of this Memorandum Circular, which shall be sourced from the e-Government Fund, subject to the usual government accounting and auditing rules and regulations.

SECTION 13. Reports

The ICT Office shall issue reports relative to the implementation of the GovNet annually and / or as often as maybe required by the President of the Philippines.

 SECTION 14. Repealing Clause

All issuances, orders, rules and regulations or parts thereof that are inconsistent with the provisions of this Memorandum Circular are hereby repealed, amended or modified accordingly.

SECTION 15. Separability Clause

Should any provision of this Memorandum Circular be declared invalid or unconstitutional, the other provisions not affected thereby shall remain valid and subsisting.

 SECTION 16. Directive to the ICT Office Records Office

The ICT Office records officer is hereby ordered to furnish three (3) certified true copies of this Memorandum Circular to the University of the Philippines Law Center.

 SECTION 17. Effectivity

This Memorandum Circular shall take effect immediately.

 

Recommending Approval:

 

DENIS F. VILLORENTE
Deputy Executive Director for eGovernment

 

Approved By:

 

USEC. LOUIS NAPOLEON C. CASAMBRE
Executive Director

DOWNLOAD a copy of the MC for GovNet.