Archives and Records Management Information System (ARMIS) is a document management, tracking, archiving and disposal system for government agencies. Through the system, agencies are given an instance through their own agency site where authorized users can search and retrieve their agencies’ documents and records through the advanced search features of the system. The public can also have access to public records for public viewing.
Functionalities of ARMIS are as follows:
1. Document Tracking System: This feature allows inter-agency and intra-agency routing and tracking of documents through its default workflows. The system also includes a customizable document management workflow that adapts to the needs of government agencies.
It also includes a collaboration tool that allows multiple users to work together in the tracking and managing of documents. A full index search is integrated in the system for easy tracking of documents. Users can also append metadata to the documents for faster searching.
2. Records Management System: This feature allows the users to upload electronic documents for filing and retrieval. Records in the system follow proper naming conventions and file classification that complies with ISO standards and policies as recommended by NAP.
Here, users will be able to classify documents as restricted, secret, top secret, or public and assign permission to users based on the document classification.
3. Archives Management System: This feature allows users to set disposition schedules in compliance with the General Records Disposition Schedule (GRDS) of NAP.
4. Security Management: To ensure security of all documents, records and archives, the system is integrated with the Single Sign On Interface, User defined and user group enabled security models, permission management, temporary accounts, PKI enabled and Report and Audit trails.
ARMIS is a holistic document and record management system that aims to provide government agencies with customizable workflows to adjust to their specific needs.
Both NAP and DICT ensure that the system adheres with the existing policies and standards. Moreover, the system allows public records through the public access site for records tagged as open access, contributing to a more efficient and effective government transparency.